Music Department Trip Information

OIL CITY HIGH SCHOOL MUSIC DEPARTMENT

TRIP TO WILLIAMSBURG, VAAPRIL 25 - 28, 2019

COST PER STUDENT: $725.00 (Quad basis - based on 100 paying passengers.  Families

with multiple students in the program – see back page)

COST INCLUDES:

·                     Round Trip Motor Coach Transportation

·                    3 Nights Hotel Accommodations

·                     All Meals either provided or money distributed

  3 Breakfasts

  4 Lunches

  3 Dinners

·                     Self-guided tour of the grounds of Colonial Williamsburg

·                     Admission and meal voucher at Busch Gardens Amusement Park

·                     Tour of Luray Caverns (Car and Caravan and Toy Museums included)

·                     Admission to the Virginia International Military Tattoo

·                     Performance for band and choir at the Virginia Arts Festival Hullabaloo (tentative)

·                     Admission to the Nauticus Maritime Museum and the Battleship Wisconsin

·                     Time at Baltimore Inner Harbor

·                     Security Guards at Hotel Each Evening

·                     All taxes and gratuities included

·                     On Site Tour Director

·                     Liability Insurance Coverage

CHAPERONES:

We will be taking up to 10 chaperones for this trip.  Chaperones will be accepted on a first come, first served basis.  Cost of the trip for chaperones will be $415 (double occupancy rate).  ALL CHAPERONES MUST HAVE STATE CRIMINAL BACKGROUND CHECKS AND CHILD ABUSE CLEARANCES TO BE ABLE TO CHAPERONE THE TRIP.  Information on obtaining clearances can be found at:

http://keepkidssafe.pa.gov/resources/clearances/index.htm

A deposit of $240 will be required to reserve a chaperone seat, with balance to be paid on or before March 15, 2019.

FAMILIES WITH MULTIPLE BAND AND CHOIR MEMBERS PARTICIPATING:

Families with more than one student participating will receive a $100 discount off the second student’s trip.  (1^st child - $725, 2^nd and beyond - $625)

FUNDRAISERS/TRIP PAYMENT SCHEDULE:

September: Club’s Choice Fundraiser

OCTOBER 15th: DEPOSIT ($240.00 for single student family, $150 each for multiple student families) DUE WITH TRIP INTENT FORM

Late October/Early November: Marianna’s Hoagie Fundraiser

NOVEMBER 16th: TRIP PAYMENT 2 ($160.00) DUE

Mid-January: Marianna’s Hoagies Fundraiser

FEBRUARY 1st: TRIP PAYMENT 3 ($160.00) DUE

February: Marianna’s Hoagie Fundraiser

March 1st: FINAL TRIP PAYMENT ($165.00 OR LESS) DUE

NOTE: All students going on the Williamsburg trip MUST have the $240 down payment ($150 for each child in multiple student families) paid at time of reservation.  Any student who is not fully paid up by March 15^th will be removed from the trip manifest and cancellation fees will be applied (see below)

CANCELLATIONS:

We acknowledge and understand that schedules and financial situations change throughout the school year.  However, in committing to this trip, students and families are committing time and financial resources to participating.  From the date of commitment, ALL CANCELLATIONS will be subject to a cancellation fee, which will be determined by the travel company at the time of cancellation.  This fee will have to be paid before students can participate in any further music department activities, and will be held as a senior debt against their graduation until cleared.

COPY OF TRIP INTENT FORM AND INFORMATION ABOVE:

https://drive.google.com/file/d/14YyHo9M4DuDvRw_Fvpv7UecDIBeZqsvT/view?usp=sharing